Key facts

  • Evidence, not just delivery, is what demonstrates Article 4 compliance.
  • Keep records of: content delivered, audience, date, and completion rates.
  • Record the date of the next scheduled refresh, not just the last session delivered.
  • A simple spreadsheet or existing LMS completion log is usually sufficient evidence.
  • Store training records alongside your wider AI governance documentation.

Why evidence matters

If asked to demonstrate AI literacy compliance, "we ran some training" is a far weaker answer than a record showing what was delivered, to whom, when, and what proportion of the relevant audience completed it. Evidence turns a good intention into a demonstrable compliance position.

What to record

For each training delivery: the content or materials used, the intended audience and actual attendees, the date delivered, and the completion or attendance rate. Keep the materials themselves, not just a record that a session happened.

Tracking the refresh cycle

Record when the next refresh is due, and treat missed refreshes as a genuine compliance gap rather than a scheduling inconvenience. A training programme that ran once two years ago is a weak position if questioned today.

Where to keep the records

Store AI literacy records alongside the rest of your AI governance documentation — inventory, risk classifications, policies — so a single request for evidence can be answered from one place rather than several.

Frequently asked questions

What does it mean to evidence AI literacy compliance?

Keeping records of what training was delivered, to whom, when, and with what completion rate — not just running the training.

What should AI literacy training records include?

Content or materials used, intended and actual audience, delivery date, and completion rate.

Is a spreadsheet sufficient to evidence compliance?

Yes, for most SMEs — a simple spreadsheet or LMS completion log is usually sufficient evidence.

What happens if a training refresh is missed?

It should be treated as a genuine compliance gap and addressed, not left as a scheduling inconvenience.

Where should AI literacy records be kept?

Alongside your wider AI governance documentation, so evidence can be produced from one place.

Related pages

Sources

Last updated 19 June 2026.